Set up an email signature in Outlook

A consistent signature reinforces your professional brand and gives recipients every way to reach you.

Outlook desktop (Windows)

1. Open Outlook and select File → Options → Mail → Signatures.
2. Click New, give the signature a name (for example Work), and select OK.
3. Type or paste your signature in the editing area. Use the formatting toolbar to adjust font and size.
4. Under Choose default signature, set New messages and Replies/forwards to your new signature.
5. Select OK to save.

Outlook on the web (OWA)

1. Go to outlook.office.com and select the Settings gear (top-right).
2. Search for signature and select Email signature.
3. Type your signature, toggle Automatically include my signature on new messages and Automatically include my signature on messages I reply to or forward, then select Save.

Recommended signature format

First Last
Job Title | TeamLogic IT Client
Phone: +1 972-XXX-XXXX

Keep it under five lines. Avoid embedded images — they often display as attachments for recipients outside your organisation.